Built for painting companies with 10–30 crew members

Prep, prime, paint, clean up.
Does your crew do it the same way every time?

Write down how a paint job should go from prep to final walkthrough. Share a link with your crew. They follow the steps on their phone instead of cutting corners.

Start with Painting procedures

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ActiveInterior Paint Job Procedure
✓Review the work order — rooms, colors, finish types, customer notes on furniture or fixtures
✓Arrive on time, introduce yourself, do a walkthrough with the homeowner to confirm scope
✓Prep the space — move or cover furniture, lay drop cloths, tape edges and trim
Prep surfaces — fill holes, sand rough spots, clean walls, prime where needed
Cut in edges with a brush — ceilings, corners, trim lines, around outlets and switches
Roll walls — even coats, consistent overlap, work in sections from top to bottom
3 of 8 steps complete

Sound familiar?

Your crew skips the prep — doesn't fill nail holes, doesn't sand, barely tapes. The paint goes on fast but the finish looks rough. You have to send someone back or eat the rework yourself.

New hires learn from whoever they're paired with. One guy preps thoroughly, the other rushes it. The homeowner gets a different quality job depending on which crew shows up.

The walkthrough at the end gets skipped or rushed. The homeowner finds drips on the trim, paint on the carpet, or a missed wall after the crew leaves. That's a callback and a hit to your reputation.

Your phone rings all day: "What sheen did the customer pick for the bathroom?" "Do we cut in or roll first in this room?" "Should I prime over this?" You've answered the same questions a hundred times.

Write it once. Your crew follows it every time.

1

Write your process

Pick a job your crew does every week — an interior repaint, an exterior prep, a cabinet refinish. Break it into clear steps.

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2

Share with your crew

Send them a link. They open it on their phone at the job site — no app to download, no account to create.

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3

Every job, same finish

Your crew checks off each step as they go. You see who finished what without driving to every job site.

Simple pricing

Start free. Upgrade when you're ready for team sharing and tracking.

Free

$0
  • Unlimited procedures
  • All templates
  • PDF export
  • Works offline
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Pro

$39/mo
  • Everything in Free
  • Describe the task, get ready-to-use steps
  • Team access — share via link
  • See who completed what and when
  • Morning digest email
  • Assign procedures with due dates
  • Unlimited crew members
Start free, upgrade later

Cancel anytime. Your procedures stay yours even if you downgrade.

Common questions

How do I get my painting crew to follow procedures without me on the job?

Write down how a paint job should go from prep to final walkthrough, then share a link with your crew. They open it on their phone at the job site and check off each step as they go. WithoutMe tracks who completed what so you know the job was done right without being there.

What procedures should a painting company have documented?

At minimum: interior paint job walkthrough, exterior prep and paint procedure, new crew member training, customer walkthrough and sign-off, and color and materials checklist. Start with whatever procedure your crew gets wrong most often.

How much does WithoutMe cost for a painting business?

Free for unlimited procedures, templates, and PDF export. Pro is $39 per month flat for team sharing, completion tracking, daily digest email, and task assignments. No per-seat fees — share with your whole crew for one price. Calculate what crew inconsistency costs you.

Every paint job should look like you did it yourself.

Your first procedure takes about three minutes.

Start with Painting procedures

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